1. Place, Organizer
The “Cultiva” Expo takes place at the Eventhotel Pyramide, Parkallee 2,
Organizer of “Cultiva” Expo is
Phone: +43 2236 377071 16
Fax: +43 2236 377071 10
Email: info [at] cultiva.at
Commercial Reg. No.: 312561z
VAT Reg. No.: 64361611
2. Registration and terms of payment
For participation at „Cultiva” Expo, the filled out and signed form „Stand booking“ needs to be sent to Cultiva GmbH. The contract between the organizer and the exhibitor becomes effective by confirmation on the part of Cultiva GmbH. Prices for stands can be seen in the form „Pricelist Stands“. Additionally desired furniture (tables, showcases etc.) can be ordered with the form „Expo Furniture“. For stand bookings 4 weeks before the Expo date, additional costs of 5% to stand prices and stand extras will be charged. Cultiva GmbH reserves its right to cancel the contract with the exhibitor if the exhibitor is in delay of payment. All payments have to be made in Euros to the following account of Cultiva GmbH Bank Austria, Account no.: 50786027302
In case of missed deadline of due date deter-mined on the invoice, interest on late payment, customary in Austrian banking will be charged. Bank transmission expenses have to be paid by the exhibitor. The clearing of the VAT is also obligatory for exhibitors of non-Austrian countries. The Austrian law (ABGB and side laws) is in force with exclusion of UN Convention on contracts for the international sale on goods and IPR..
3. Exhibitor passes
Every exhibitor is going to receive 2 exhibitor passes per 10sqm of stand size (decimal numbers will be rounded up). Additional passes can be purchased for the ticket presale price. Before starting the assembly of the stand, passes have to be picked up at the Expo office. Passes must be attached visible during the whole duration of the Expo incl. setup and disassembly period.
4. Stand construction
4.1. Rental conditions
The rented stands are in property of the stand construction company assigned by Cultiva GmbH. Therefore any adaption or processing on the objects is prohibited; in particular nailing, screwing, welding, gluing, painting and covering with wallpapers. Remaining rests of glue must be removed by the exhibitor. The exhibitor is liable for loss and damage also by third parties at least in the value of replacement.
4.2. Stand setup and disassembly
The exact times as well as the organisation for delivery and disassembly pickup will be announced on time by Cultiva GmbH. In case of any outstanding payments from the side of the exhibitor Cultiva GmbH is entitled to forbid the stand setup until all outstanding payments are cleared. Any works on the stands specially assembling or disassembling during opening times of the Expo is explicit forbidden. Counteracting will be punished by a fine of 500,- Euros.
4.3. Stand occupancy
Stand assembly and fitting work must begin before 12am on the day before the Expo date. If the exhibitor is unable to keep to this schedule, Cultiva GmbH must be informed in sufficient time and written form. In case that no notification is received or the rented space is not occupied by the given dead-line, Cultiva GmbH reserves its right to assign the space to alternative use without further notice and without any payback to the exhibitor. Stand assembly must be finished latest 9am of the first Expo day. The rented stand must be occupied during the whole duration of the Expo. It is not permitted either to change the space allocated for another or to alter the exterior walls of the stand.
4.4. Changes of dimension and position of the stand
Cultiva GmbH reserves its right to change the dimension and / or position of a stand at short notice due important reasons just as official orders.
4.5. Exceeding the standard stand height
The construction of stands (two-storey construction, lettering, decoration etc.) with a total height of more than 2,5m is only allowed with approval by Cultiva GmbH. If a construction of over 2,5m is planned, the correspondent plans and the certificate of structural stability must be forwarded to Cultiva GmbH for approval latest 6 weeks before the Expo date.
Cultiva GmbH reserves its right to interdict constructions of over 2,5m or to charge extra for additional advertising space. Prices will be calculated by height and length of the exceeding object and will be announced after having received all plans and documents. Own stand constructions have to be executed in accordance with the Austrian law referring to stand material (e.g. B1, fire prevention). Partition walls to neighbouring stands must be put. The exhibitor accepts to observe the Austrian legal requirements concerning public safety and police regulations.
4.6. Shared stands
If more exhibitors want to share a stand, the main exhibitor assumes responsibility for overall commitment for the rented stand (regarding payments, liability for stand material etc.). The main exhibitor is responsible for transmission of all information to its co-exhibitors. For each co-exhibitor an allowance of €180,- net will be charged. Co-exhibitors will be listed in the Expo magazine but will not receive individual stand lettering.
5. Cancellation and withdrawal
The organizer reserves its right to cancel the already arranged Expo at any time due to higher force or official order for which the organizer cannot be held responsible. In that case 50% of all payments shall be refunded minus the costs which may have been already incurred by the organizer due to the instructions of the exhibitor. The exhibitor is not entitled to demand any compensation.
5.2. Withdrawal by the exhibitor
The exhibitor must send his cancellation of participation in written form to Cultiva GmbH and this cancellation must be confirmed by Cultiva GmbH. In case of a cancellation earlier than 3 months before the Expo date, 50% of the total amount remains due for payment. In case of cancellation within 3 months before the Expo date the complete amount remains due for payment.
6. Selling and giving away
The exhibitor commits himself to not exposing, selling or giving away any kind of illegal substances. Therefore all persons violating this regulation will be removed from the Expo without being entitled to compensation for costs from the organizer and are also liable for compensation of consequential loss. Selling of food and drinks for immediate consumption is not allowed.
7. Promotion and music
Promotion is permitted only within the own stand area. Any other advertisement (fixing posters, stickers, hanging flags and balloons, distributing flyers, magazines or other promotion material etc.) is liable to pay costs and must be granted by Cultiva GmbH. All advertising material has to be removed by the exhibitor at the end of the Expo. In case of counteracting the cleaning will be charged in regard to the caused effort. Turning on your own stereo is forbidden. There will be sound in the Expo location.
8. Safety, liability, insurance
Cultiva GmbH disclaims all liability for any damage, theft or robbery suffered on vehicles, installations and the goods on display. Every exhibitor is responsible for the surveillance of his stand and his exhibited goods throughout the time of the Expo as well as during the setting up and packing away. Every exhibitor is responsible for any damages to objects and persons caused by himself or his staff or their actions or omissions and indemnifies the organizer (as well as third parties, which may claim the organizer to sue damages caused by the exhibitor) for any costs, damages or interests.
have to be announced immediately at the Expo office.
10. No Smoking Rule
There is a general no-smoking rule inside the Expo location. Smoking is only allowed in therefore marked areas. The exhibitor is responsible that this rule is followed also from visitors within the own stand area. In case of non acceptance behalf visitors the Expo stuff has to be informed immediately. The exhibitor is liable for all damages which occur to the organizer by not following the no smoking rule.
Entrance of persons younger than 18 is only permitted if they are accompanied by a person of full age. It is forbidden to take illegal substances, weapons or any objects useable for acting violence inside the Expo area. Animals are not permitted. At the entrance and inside the Expo area there will be controls which lead to a prohibition of access or a removal in case of breaking the rules. Compensation of costs is impossible.
12. Court of jurisdiction
is the registered office of the company Cultiva GmbH, Mondscheingasse 3, 1070 Wien, Austria.